What is a packing list?
A packing list is a document used in international trade, providing the exporter, the international freight forwarder and the ultimate consignee with information about the shipment, packing details (how they’re packed), and the marks and numbers noted on the outside of the boxes.
What are some other names for a packing list?
A packing list is also known as bill of parcel, unpacking note, packaging slip, delivery docket, delivery list, manifest, shipping list, and customer receipt.
What should an export packing list include?
An export packing list must always include information about the number of units, boxes and any other packaging information that is available regarding the shipment.
The given information must match the commercial invoice and should reflect the same parties to the transaction. Additionally, it should clarify if solid wood was used while the shipment was being packaged, as this is a regulation mandated by most countries.
The information must match the Commercial Invoice and should reflect the same parties to the transaction. It should also clarify if solid wood was used for packaging as this type of packaging is regulated in most countries and may a Fumigation Certificate, Heat Treatment Certification, Lacey Act, and more.
In addition, the packaging must have a Fumigation Certificate, A Heat Treatment Certificate and must comply with Lacey Act— all of which assure that the cargo is safe to import into the United States and that nothing other than what is stated in the packing list is coming in with the shipment, including wildlife.
Is it legally mandatory to have a packing list?
A packing list is not required by customs in many countries, but it is an important document to include as it makes the export process so much easier for both the shipper and customs.
Why is a packing list important?
There are a few reasons why a packing list is so important when exporting goods from a given country. Here are some of the reasons:
- It provides a count for the product that is being released.
- It also serves as proof of the inland bill of lading.
- It indicates the details required for a certificate of origin.
- It provides much of the detail needed by the Electronic Export Information section in the Automated Export System.
- It serves as proof of a Material Safety Data Sheet, in the case that goods are deemed hazardous or dangerous.
- It is used to create a booking with the international carrier, as well as the issuance of the international bill of lading.
- It helps the partnered customs broker when entering the listed goods in their country’s import database, as it contains important information.
- It serves as a guide for the receiver/buyer when counting the product that they received.
- It serves as a supporting document for reimbursement under a letter of credit.
How do I fill out a packing list?
The process of filling out a packing list is pretty simple and doesn’t require too much work, however, it is always best that you include as much detail as possible in your shipping packing list. Here’s some information that you must include in your application:
- Shipper and exporter contact information
- Consignee contact information
- The origin address of cargo
- The destination address of cargo
- Total number of packages within this shipment
- A detailed description of each package
- The volume and weight of each package
- The volume and weight of the entire shipment
- Commercial invoice number for this shipment